Seeking Office Manager

Preservation Trust of Vermont
Share this post:
Location: Chittenden County, Washington County,
About the Job

Seeking Office Manager for The Preservation Trust of Vermont

The Preservation Trust of Vermont (PTV) builds community through the preservation of historic buildings and the revitalization of Vermont’s villages and downtowns. Last year, PTV worked on 281 preservation and revitalization projects in 144 Vermont communities.

PTV is seeking a highly organized and collaborative team member who will help PTV achieve its mission by managing our physical office and administrative functions. The ideal candidate will be excited to serve Vermont communities, have exceptional attention to detail, and have experience with managing an office and organizational resources. While this is an in-person office position, PTV can provide a high degree of flexibility in terms of hours and responsibilities—we are looking for the right person who can help our team be effective and will structure the position accordingly.


Office Administration:

  • Manage the transition of PTV’s physical office from Burlington to Montpelier
  • Provide logistical and administrative support to staff
  • Respond to general email communications, answer telephone, process mail
  • Track grant agreements, award letters, and reporting
  • Maintain PTV organizational and project files (both electronic and physical)
  • With input from staff, draft grant award letters and agreements
  • Maintain office and fundraising supply needs
  • Maintain employee files
  • Maintain PTV personnel and operations policies and procedures
  • Process new hires and ensure compliance with new hire reporting requirements
  • Provide for maintenance of office machines (e.g., printer, copier, fax, phone system)


  • Assist the Development Director and President as needed on administrative aspects of the organization’s development efforts

Event Coordination:

  • Help coordinate and execute PTV events (Board meetings, conferences, retreats)

Board Support:

  • Assist in Board meeting organization and logistics
  • Assemble and disseminate Board meeting materials
  • Record Board meeting minutes
  • Facilitate Board communications

Additional Responsibilities:

  • While not required, the ideal candidate will have interest and/or experience in bookkeeping and be willing to assume this responsibility in the future.

Qualifications/Desired Characteristics:

  • Outstanding interpersonal and communication skills, both oral and written
  • Demonstrates integrity and honesty and exercises excellent judgment in regard to confidential information
  • Highly organized and able to multi-task
  • Efficient in an environment with evolving priorities
  • Works well independently as well as with a team
  • Has a commitment to serving Vermont, a sense of humor, self-awareness, a can-do attitude and a desire to grow professionally
  • Proficient in Microsoft Excel, Microsoft Word, and Google Suite
  • Preferred candidates will have experience with QuickBooks
    Associate’s or Bachelor’s degree preferred

Work Environment:
This is a 30 hour-a-week office position with some evenings and weekends. The position has the potential to grow to 40 hours a week after six months depending upon the interest and skill set of the candidate.

Salary is $39,000-$42,000 for this 30 hour-a-week position. Compensation package includes vacation time, health savings plan, and contribution to retirement (optional).

Send resume and cover letter to Ben Doyle, President, at Application Deadline: Friday, July 22, by 5pm.

PTV is an equal opportunity employer. We are committed to diversity, equity, inclusion and a strong sense of belonging in the workplace. Employment decisions at PTV are based on merit, qualifications, abilities, and organization needs at the time. PTV does not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, ancestry, place of birth, age, crime victim status, physical or mental condition, or any other characteristic protected by law.

Employer's Approach to Diversity, Equity, & Belonging

The mission of the Preservation Trust of Vermont is to build community through the preservation and revitalization of Vermont's historic buildings, villages, and downtowns. As such, ensuring that a broad range of perspectives, including those that have been historically marginalized in preservation efforts, is critical to our work. PTV is actively looking to support community efforts/projects that build a broader understanding of the Vermont experience, preserve the built infrastructure required for a multicultural society in the future, and foster BIPOC business ownership.

Wage or Salary