POSITION TITLE: Administrative & Communications Coordinator
EMPLOYMENT TYPE: Full Time, Non-Exempt. Hybrid work schedule (In-office and remote work access)
UNIT ORGANIZATION: Community Impact
REPORTS TO: Director of the Mental Health Initiative
SALARY RANGE: $40,000 – $45,000
PURPOSE OF POSITION
The Administrative & Communications Coordinator is a grant funded position that performs the clerical, communications and administrative support functions for United Way of Northwest Vermont’s Mental Health Initiative. The primary focus of this role is the coordination of all routine program operations and the support of stakeholder outreach and communication.
KEY AREAS OF RESPONSIBILITY
The primary responsibilities of this position include, but are not limited to:
- Day–to–day coordination of all program operations including planning, research, administration, budgeting, scheduling, and reporting
- Provide administrative support to the program director and working groups as needed. Including scheduling meetings, disseminating meeting agendas and materials, taking notes and taking and distributing meeting minutes.
- Maintain database by entering new and updated records, ensuring the accuracy of 300+ program contacts. Generates reports, specific data requests, and other materials for internal and external reporting purposes
- Create, manage and maintain organizational systems, including digital file systems.
- Help build relationships with community partners to foster participation in the Mental Health Initiative.
- Draft and maintain a schedule of regular communication targeting various audiences.
- Create print collateral, one-pagers, slide decks, and other materials as needed for the program.
- Develop and execute regular eNewsletters and other online communications including webpage updates and social media content in collaboration with Director of Marketing and Communications
- Work collaboratively wtih Director of Marketing and Communications to align Mental Health Initiative communications with United Way of Northwest Vermont’s organization-wide marketing strategy and brand.
There are no direct supervisory responsibilities.
High level of confidentiality and discretion needed with access to, but not limited to, donor data, and company information marked as confidential.
COMPETENCIES & EXPERIENCE
Applicants should have a minimum of two years of demonstrated experience in clerical administration and familiarity with content creation and management. Education will be considered in lieu of experience.
- Well-organized and detail-oriented with time management and project management skills.
- Strong communicator with excellent listening and effective speaking skills. Ability to write and speak to various audiences.
- Proficiency in content management, experience working with databases, knowledge of Microsoft Office products, and familiarity with Microsoft Teams and Zoom.
Our approach to Inclusion, Equity, Diversity, and Access
United Way of Northwest Vermont is committed to building an inclusive culture—in our workplace and the community at large—that celebrates the diverse voices of our employees, volunteers, donors, community partners and the individuals and families we serve. We actively make space for ongoing learning, cultural humility and challenging the systems of discrimination, disadvantage and stigma that work against our community members’ well-being.
By valuing all community members and acknowledging the intersectionality of age, gender identity, race, religion, sexual orientation, physical or mental ability, ethnicity, citizenship, culture and/or perspective, we strive to create and preserve a universally accessible space to improve our community outcomes.
Through these and other efforts, we can do our best work to enhance the quality of life for all of our neighbors.