Grant & Finance Specialist

Champlain College
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Location: Chittenden County,
About the Job

Champlain College is seeking a Grant & Finance Specialist to join their team on our Burlington, VT campus. The Grant & Finance Specialist will help with both pre and post-award requirements including creating and verifying the accuracy of budgets, ensuring compliance with policies and procedures, accurate and timely reporting, and facilitating closeouts to ensure full revenue recognition.

This position is responsible for award management of sponsored awards from the time the awards are accepted until the end of the grant period. The Grant Specialist is responsible for identifying payments to sponsored projects, monitoring unapplied cash, following up on outstanding receivables, reconciling general ledger to grants, reviewing compliance and providing audit support. This position is also responsible for ensuring that final expenditure and cash reconciliations are performed in a timely manner so that final invoices or reports can be submitted to the sponsor and awards closed in the financial system.


Provide ongoing financial oversight of grants and contracts including tracking funds, evaluating expenditures, forecasting, and preparation and submission of interim and final reports.
Work directly with the principal investigator to monitor budget and expense, perform periodic invoicing, financial reporting, labor distribution changes, reconciliations, re-budgeting, and grant closeout functions.
Prepares invoices and financial reports for sponsors and assists in providing supporting documentation for financial audits.
Independently reviews sponsored award terms and conditions, identifies reporting, invoicing and other specific financial requirements, and tracks progress to ensure deadlines are met.
Reviews payments from various sponsors, applies cash to the appropriate awards, and proactively identifies and investigates variances, troubleshoots problems by researching pertinent facts and analyzing data.
Ensure compliance of grants and understand complex situations regarding non-compliance with requirements and escalate issues to the leadership in a timely manner.
Identify training and resources to understand state, federal and non-federal sponsor terms and applies comprehensive knowledge of the industry and professional standards to interpret and resolve post-award financial management issues.
Communicate with federal state and local granting agencies as needed.
Establish and maintain grant business procedures manual as well as a current grant status report.
Overall support of department operations.


Bachelor’s degree or equivalent with at least 3 years of relevant experience; combined experience/education may substitute for minimum education.
Grants and contracts experience in a college/university, not-for-profit research organization, or federal agency environment is required.
Skills in preparing for external audits as well as financial reporting.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational and time management skills with exceptional attention to detail.
Ability to adapt and remain flexible in a fast-paced, changing environment.
Ability to work independently or as a part of a team.
Ability to understand, interpret, and communicate institutional, federal, and state policies and procedures.

Employer's Approach to Diversity, Equity, & Belonging

Champlain College is committed to fostering an inclusive and diverse community. Recognizing that diversity is both a reflection of our world and a source of rich education, Champlain strives to be diverse and inclusive in ways that reflect the world in which we live and work. All members of the Champlain community are valued as individuals.