Event Coordinator

University of Vermont - University Event Services
Share this post:
Location: Chittenden County,
About the Job

University of Vermont Event Services (UES) is hiring an Event Coordinator (Posting# S4206PO).  Serve as member of “one-stop shop” team making project management decisions and providing logistical coordination and implementation in support of various events taking place throughout the year. This position will specialize in supporting groups and programs taking place in the summer. Coordinate select number of annual summer programs and work in partnership to support summer client housing needs. Work closely with key campus partners to ensure a smooth experience for clients. Responsible for setup of housing registration site; including designing, building and management of process (ex: terms and conditions, housing contracts, customer service to payments. Provide supervision to student conference assistants. Supply logistical coordination for multiple events (in person, virtual and/or hybrid) at differing stages of development. Provide strategic oversight for internal and external programs and events which may include budget development and oversight; contracting and providing financial reconciliation of vendors; facilitate print and digital material process; menu planning and development in partnership with caterer appropriate for event; provide onsite event support when needed; and financial close out. Collaborate with departmental production and scheduling teams, Residence Life, Athletics, UVM Dining Services, and other campus service providers to ensure quality support is provided to clients. Determine and ensure accurate price structure and prepare cost analysis to generate revenue. Actively engage in learning and practicing principles of industry standards and best practices, social justice and inclusion, environmental sustainability and delivering great customer experience. This position will report to the Assistant Director for Sales & Event Services and during the summer months will functionally report to the Senior Summer Housing Coordinator. This is a bargaining unit position. This position is represented by the UVM Staff United.

Employer's Approach to Diversity, Equity, & Belonging

The University of Vermont places a great deal of value and energy into creating and encouraging a diverse and vibrant campus community not only among its students but also its staff and faculty. University Event Services as a department of professional and student staff consciously works to not only meet the goals around diversity, equity and inclusion but strives to help set the example of how a department can embrace and foster diversity for this community. This is done by actively working to educate and develop our skills and knowledge and to create a welcoming, supportive, and safe space for our team members to work and thrive. Staff participate in regular trainings and often spend time discussing and developing awareness and knowledge in one-on-one and group dialogs.

Wage or Salary
$47,000 - $50,000 plus UVM extensive benefits