Director of Finance is responsible for ensuring the financial integrity of financial information and systems for the organization. Duties includes establishing, implementing, and maintaining all systems for recording, reconciling and monitoring all agency financial transactions; budgeting; internal and external reporting; establishing and monitoring internal controls and oversight of contracts and leases. The Director shares responsibility of supporting the IT and facilities needs of the Agency with the Chief Operating Officer. The Director supervises accounting staff and the Director of Human Resources. This position is a member of the Leadership Circle.
Accounting and Reporting
- Initiate, collaborate on, prepare, and issue standard practices relating to accounting policies and cost procedures. Ensure that generally accepted accounting principles and governmental accounting auditing standards are followed.
- Maintain chart of accounts and oversee the recording of all financial transactions of the agency in accordance with prescribed policies and procedures
- Prepare agency monthly financial statements for program directors, board Finance Committee, and full board
- Oversee annual independent financial audits and F-990 tax return preparation and funding agency audits of financial transactions and reports
- Supervise finance staff responsible for on-line bank transactions, bank reconciliations, accounts payable, account reconciliations, and multiple other financial responsibilities
- Prepare journal entries to record various accounting transactions related to payroll, monthly accruals, restricted net assets, monthly investment activities, and other month end entries and reconciliations.
Control, Analysis and Budgeting
- Ensure that internal controls are adequate and current and are being followed
- Prepare and interpret financial statements, cost data and management information, including comparisons with budgeted amounts
- Prepare the annual operating budget in collaboration with program and department managers
- Prepare and interpret individual program budgets and meet monthly with all program directors to review results. Work with Executive Director in responding to significant variances.
- Supervise the processing and accuracy of agency payroll
- Review all disbursements for propriety
- Oversee the accounting for a wholly owned subsidiary, including consolidations for reporting
- Grants and Contracts Management
- Coordinate and collaborate with Chief Development & Communications Officers and grant writers in the preparation of private funder grant budgets prior to grant submissions and grant expenditure reporting per donor criteria.
- Communicate with state, Federal and agency funding organizations regarding contract renewals, budgets, and financial reporting
- Establish and maintain all grant allocation spreadsheets for proper recording in financial reports.
- Establish and follow system for monitoring grants and contracts sufficient to meet requirements of each funder and those of the Agency
- Prepare financial reports and coordinate with appropriate staff for program reports for timely submission as required by each funding source
- Monitor and track expenses for compliance with funding source requirements, as well as agency budget and policies
Accounts Receivable, Collections, Cash Management, and Cash Receipts
- Prepare timely periodic invoices in accordance with requirements of each grant or contract
- Oversee receipt and recording of all cash receipts and on-line banking transactions
- Maintain and manage cash receipt records for all funding sources
- Monitor cash flow and cash balances
- Develop and maintain agency pay scales in relation to job descriptions
- Develop and maintain agency employee compensation package, including benefits, to remain competitive in the labor marketplace and add to the agency being a favored place to work
- Participate in review of and decisions related to on-going annual employee benefit contracts
- Ensure the proper maintenance of human resource and payroll records
- Supervise Director of Human Resources
- Oversee annual worker compensation and property/liability insurance contract renewals and reporting and payments during the year
- Manage organization licenses and contracts, including copier leases, building leases as lessee and lessor; independent contractor agreements; web and on-line services
- With members of the Investment Committee, meet quarterly with investment managers to review portfolio performance and future investment strategy
- Oversee accounting for an external mentoring program for which Spectrum acts as fiscal agent
- Oversee external IT support contractor, including monthly planning meetings.
Hire, train and evaluate the performance of all Finance staff and support their professional development
Knowledge and Skills
- Minimum four-year degree in accounting or related field, MBA or CPA preferred
- At least five years’ senior management experience in accounting as Controller, or Director of Finance or similar position, preferably in a non-profit setting
- Minimum two years’ experience supervising finance staff
- Commitment to the value of diversity with respect to gender, race, age, socio-economic level, sexual orientation and religion
- Proficiency with integrated accounting software and Excel and Word
- Excellent written, verbal, and listening communication skills
- Ability to work independently and participate effectively as a team member
- Ability to organize work and manage time to accomplish tasks and meet deadlines, including the ability to adapt to changing priorities
- Ability to relate to a wide range of people and flexibility to handle diverse job duties
- Basic understanding of human service financial issues, including government contracting and grant funding
- Basic understanding of IT systems, designs/configurations
General office environment with occasional travel required.
Youth and adults of all social and cultural identities; including race, religion, ethnicity, class, sexual orientation, gender, gender expression, age, country of origin, immigration status, and mobility; should be treated with respect, dignity, and equity.