Admissions Coordinator

Vermont Law and Graduate School
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Location: Windsor County,
About the Job
Full-time / 37.5 hrs weekly
Full benefits

Admissions Coordinator,  Outreach and Events

Admissions Department

Position Summary:

The Admissions Outreach and Event Coordinator is responsible for coordinating the prospective student experience under the direction of the Director of Admissions. This includes supporting and coordinating all on-campus admissions events, webinars, individual future student visits, and joint VLGS partner institution events. The Coordinator will also coordinate with marking on admissions email communication. The Coordinator will assist in JD/Masters Counseling, VLGS Housing, partner institution enrollment pipelines, and the Summer Undergraduate Program. The Coordinator will support the admissions office with prospective student counseling and conversion efforts, application processing operations, and application file review.

Essential Functions and Principal Accountabilities:

  • Manage the Campus Events and Visit Programs. This includes virtual and on-campus events, webinars, and individual campus visits.
  • Schedule campus appointments, assist counselors in creating detailed itineraries, conduct campus tours, organize student tour guides, and contact faculty and other departments as necessary to accommodate visitors.
  • Schedule all related admissions events with the events coordinator and virtual platforms. Identify key stakeholders at each partner institution and collaborate on event timing, IT, marketing, food service, and any other aspects as required.
  • Coordinate and manage external vendors related to the support of Admission-related recruitment and outreach events.
  • Manage relationships with a variety of stakeholders, including student volunteers and ambassadors, VLGS faculty and staff, relevant community members, parents, and constituents from VLGS Partner Institutions.
  • Maintain collaborative and close partnerships with the internal Events and Food Service staff.
  • Identify opportunities to improve and enhance outreach activities and events.
  • Generate and incorporate event feedback using a variety of survey and statistical tools.
  • Maintain a database of events-related information, campus visits, external vendors, etc. This includes RSVP information, actual attendance, year-over-year comparisons, budgeted vs. actual costs, and any other relevant information helpful in planning, forecasting, and execution.
  • Routinely prepare reports on admissions events and outreach activities.
  • Collaborate with the Office of Student Affairs and Diversity on the planning and execution of new student orientations.
  • Represent the mission and vision of Vermont Law School in all interactions with prospective students, key stakeholders, and external vendors.
  • Manage all email communication between Admissions and stakeholders, including campus news, invitations, confirmations, Thank You, surveys, etc.
  • Assist The Director of Admissions in maintaining an up-to-date database of Partner Institutions and articulation agreements, including updating the VLGS website site as necessary.
  • Assist in managing the VLGS Housing website, database, and landlords. Assist VLGS community members in finding housing. Update the site as necessary and maintain a clean and up-to-date listing of available properties. Collaborate with the landlords as required, including sending announcements and organizing community meetings. Collect feedback by survey and identify any problem listings or landlords and handle them as appropriate.
  • Assist in managing and creating the recruitment travel schedule.
  • Conduct admission counseling appointments in-person and by phone, email, and Skype as necessary.
  • Assist in recruitment travel when required.
  • Assist with lead/inquiry and application processing and review, which include all on-campus and online programs.
  • Perform general administrative work for the department. This may include, but is not limited to, available word processing, database report generation, phone/office reception, making appointments, coordinating meetings, photocopying, and mail screening/sorting.
  • Perform other duties as required or assigned.

Required Education, Skills, and Experience:

  • A Bachelor’s degree or the equivalent experience in a related field.
  • 2+ years of professional work experience with coordination/event planning/management responsibilities.
  • Proficiency with Microsoft Office Suite
  • Excellent organization skills; ability to balance multiple tasks simultaneously
  • Strong interpersonal, written, and verbal communication skills
  • Ability to interact with diverse populations
  • Ability to manage prospective students, parents, and community members professionally and tactfully
  • Ability to maintain a sense of humor in highly stressful situations
  • Ability to maintain a high degree of confidentiality of sensitive data
  • Intermediate technology competency, including some experience with social media
  • Higher education experience preferred
  • Database and CRM management experience preferred
  • Hours will combine mutually agreed upon traditional, evening, and weekend times.
  • Some travel will be required.

Other Requirements: 

  • Must be able to work legally within the United States without sponsorship.
  • Physical ability to perform all essential functions of the job with or without basic accommodations.

Application Requirements:

Please attach a resume and cover letter for consideration.

If you are applying from a third-party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Moyer,

Salary Description
Employer's Approach to Diversity, Equity, & Belonging

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.  

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